Filing Helps the Arrangement of Documents
Sometimes files are used in the same meaning with documents. Filing is the activity to make and arrange files which then put into file folders. Filing can make the documentation easier. The filing gives the way to arrange the files. Either for personal or company needs, the filing can be effectively used. It consists of file folders, office products file, and filing products. There are some advantages of using filing for documentation.
The Importance of Filing
When someone wanted to remember an event that he or she ever experienced, the documentation was needed at the time when the event occurred. The documentation can be letters, pictures, or both of them. A picture can be become a file. If some pictures or photographs are put into an album, it can be said that they are put in a file folder.
All files with the same criteria can be saved in one file folder. A big company will need some file folders according to several criteria of various businesses the company has. The company will search for a particular document easily among the file folders based on the criteria.
The products provided by a company or an office have to be listed. The office products file is suitable for this. All products of the office can be documented in the office products file. The list can also be arranged with some criteria. The criteria can make the searching process of any product perform easily through the office products file.
The Filing Products
The variety of filing products depends on the company or the office requirements. Since documentation can be made with many categories, the filing products are available as many as the categories the company or the office defines.
The filing products can become simple and easy to be accessed. However, the authorities given to open, read, or modify the filing products have to be considered. The access has to be divided according to the employee's job and responsibility. The filing products should be designed in the beginning by the company or the office.
The filing system of the company can make the searching process of any document easier. The filing products are the component of the filing system. We can compare the searching procedure for a document with and without the filing system. If the documentation is not arranged with certain criteria or categories, the searching will have to be done randomly. This will be certainly longer than the process with filing system.